With the new school year right around the corner, it’s time to get ready for your end-of-year rollover! Join our upcoming webinars below or dive into our resources and pre-recorded content to get you all set for a successful 2025!
Rollover Basics Webinars
Get started with our Rollover Basics webinar!
During this webinar, we walk through the process of configuring your schedules for the 2025 academic year, promoting students in your external SIS, and setting up your timetable – whether this is imported, or set up directly in Schedule Builder.
Please note that this webinar is targeted towards VIC schools that use an external SIS such as CASES21 or ICON. If your school uses People Management to manage user records, please reach out to our lovely Support Team for more information.
Rollover Handbooks
- VIC GOV Schools – Schedule Builder: Complete Rollover Handbook 2025
- VIC ICON Schools – Schedule Builder: Complete Rollover Handbook 2025
- VIC GOV Schools – Third-Party Timetabler: Complete Rollover Handbook 2025
School Administration
In this section, we will focus on administrative preparation for the upcoming academic year – such as distributing parent login details, budgeting, school contributions, resources and documentation, and managing permissions.
Looking for some rollover tips & tricks?
Make sure you’ve distributed login details to new families!
Billing Management: Everything you need to know about managing school fees in Compass
Check out our ‘Billing Management – School Fees/Contributions’ YouTube playlist.
Permissions: New staff members and new roles? Make sure you assign the correct permissions
For more information on auditing permissions, check out the resources below:
Learning Tasks: Organise study materials and create Learning Task templates
If you’re looking to create dynamic Learning Task Templates and streamline this process, make sure you check out Master Learning Tasks! For more information, have a look at the Learning Tasks Management blog post here.
First time using Learning Tasks? Or maybe you’re just after a refresher? Have a look at the resources below:
- Learning Tasks webinar recording
- ‘Curriculum Management – Continuous Reporting’ – This Compass Academy course takes you through using Learning Tasks for continuous reporting in Compass
Tip: Get a fresh start! Tidy up your School Resources and make sure your resources for the new school year are easy to find.
Semester Reports: Get a headstart on your 2025 reports
Make sure you’ve got reporting subjects ready for Semester 1 reports! If your school uses Schedule Builder in Compass to generate your schedule or timetable, make sure you have also created any subjects you will be reporting on in 2025:
‘Creating Subjects for Semester Reports’ Guide
Note: If you’re a Victorian primary school moving towards the recommended period-by-period structure in 2025, you will be creating your specialist classes as part of your schedule configuration for the new academic year. That’s one thing already ticked off of your to-do list!
Student & Data Management
Now let’s have a look at how you collect and visualise student data! In this section, we’ll focus on managing and exporting attendance data, as well as tidying up your Chronicle templates and Pulse dashboards.
Attendance Data
Victorian Government Schools: For more information on how to obtain CASES21 Equivalent Attendance Reports, please download this PDF here.
In preparation for the new academic year, make sure you are aware of any outstanding unexplained absences that may require follow-up:

Tip: Generate ‘Not Present/Late Letters’ via the Attendance module, under the ‘Reports and exports’ section
Also, make sure you are following up on any unmarked rolls:

Tip: You can send an email to all teachers with unmarked rolls by clicking the ‘Send Email’ option under the Unmarked Rolls tab of the Attendance module.
Chronicle & Pulse: Optimise Chronicle templates & update your Pulse dashboards
For some great resources on optimising Chronicle and setting up effective Pulse dashboards, check out our Pulse blog post linked here.
Tip: Don’t forget to update the date range configurations on your Pulse widgets, as well as the notification and approval chains of your Chronicle templates!
VIC Primary Schools: New period-based schedule structure
Have you considered a period-based schedule structure for 2025? Check out our ‘VIC Primary Schools: Moving to a period-based schedule structure for 2025’ blog post here to access the webinar recording and learn more about the benefits of a period-by-period schedule structure.
Looking to upskill?
Get ready for the new academic year by expanding your Compass knowledge! Explore the resources below to help set yourself up for success:
- Compass Module Demonstrations YouTube playlist
- Compass Academy
After some more training? Submit a request via this form and organise a training session with one of our skilled consultants.
If you have any questions regarding your end-of-year rollover, please reach out to our lovely Support Team on (03) 9005 5217 or at support@compass.education