EBS Decommission

The Education Business System (EBS) is being decommissioned by The NSW Department of Education (DoE). As a result, Compass will replace most of the functionality you historically completed in EBS, and take over responsibility of syncing that information back to ERN and other DoE systems. 

We’ll continue to update this page with key dates, upcoming webinars, check-in sessions, staff guides and training videos, so add this blog post to your favourites so you can stay up to date!


Key Dates

GROUP A (Primary Schools)

  • EBS decommission – Friday May 10
  • Compass EBS replacement functionality go live – Monday May 13

GROUP B (High Schools & Central)

  • EBS decommission – Friday May 17
  • Compass EBS replacement functionality go live – Monday May 20

If you don’t know which decommission group your school is in, please contact the NSW DoE team via the email address at the bottom of the page to confirm.


Upcoming Webinars & Check-in Sessions

GROUP A (Primary Schools)

CHECK-IN SESSIONS

Check in session #1 Thursday 2 May

Click here to watch the recording

Check in session #2 Thursday 9 May

Click here to watch the recording

TRAINING AND Q&A

Post Go Live Training refresher and Q&A Tuesday 14 May

Click here to watch the recording

GROUP B (High Schools & Central)

CHECK-IN SESSIONS

Check in Session #1 Wednesday 8 May

Click here to watch the recording

Check in Session #2 Thursday 16 May

Click here to watch the recording

TRAINING AND Q&A

Post Go Live Training refresher and Q&A Tuesday 21 May, 11:30am

Click here to join the meeting

Meeting ID: 478 635 353 978 Passcode: zWniTM


Detailed Staff Guides


Checklists

GROUP A

GROUP B


New source of truth for EBS Decommissioned Schools

Area/FunctionSource of truthNotes/Details
General student information (name, DOB, address, enrolment dates)ERNNo change to existing process, follow usual enrolment steps in ERN and this will sync to Compass.
Student Year Level & CampusERNNo change to existing process in terms of assigning year level, campus and time allocation – record as usual in ERN and this will sync to Compass.
Parent information and relationshipsERNNo change to existing process, follow usual enrolment steps in ERN and this will sync to Compass
DoE Staff accounts & detailsSMU/AMURecord and maintain DoE staff accounts & details in SMU/AMU as usual. Only change is that staff mobile no longer syncs to Compass; enter this manually in their Compass People Management profile if you wish to record it. Non DoE staff will be created and maintained in Compass. See ‘Local (Non-DoE) Staff’ section in the ‘EBS Decommission Guide’ for steps on how to do this.
Student Roll ClassCompassSee ‘Roll Classes’ section in the ‘EBS Decommission Guide’. This information will begin syncing from Compass to DoE when you decommission EBS.
Student HouseCompassSee ‘Student Houses’ section in the ‘EBS Decommission Guide’. This information will begin syncing from Compass to DoE when you decommission EBS.
Scripture GroupsCompassSee ‘Scripture Groups’ section in the ‘EBS Decommission Guide’.
RoomsCompassSee ‘Rooms’ section in the ‘EBS Decommission Guide’. This information will begin syncing from Compass to DoE when you decommission EBS.
Long term medical conditionsERNMedical condition syncs from ERN. Associated medications or file attachments can be added directly in Compass. See Medical Management guide above or search Medical Management in your Compass portal for KBA.
Short term medical conditionsCompassEnter in Medical tab in People Management record.
See Medical Management guide above or search Medical Management in your Compass portal for KBA.
MedicationsCompassEntered within a Medical Condition in the Medical tab in a People Management record. Doesn’t sync from EBS so needs to be manually re-entered into Compass to maintain from there.
See Medical Management guide above or search Medical Management in your Compass portal for KBA.
Auto-injectorsCompassAvailable in portals soon. Doesn’t sync from EBS so needs to be manually re-entered into Compass to maintain from there. See Medical Management guide above or search Medical Management in your Compass portal for KBA.
Student Finance & Cash DeskCompassSee ‘Billing Management’ Knowledge Base article in your Compass portal.

Training Videos

Using Compass for Group Management Roll Classes, Houses and Scripture

Rooms

Staff Management and Non DoE Staff

Medical Conditions and Medications

Auto injector and Stock Management


Training and Support

If you have any questions or need any help or assistance, please email customersuccess@compass.education.

Or to contact our Support team, call (02) 8002 1054, email support@compass.education or, access the LiveChat via your Knowledge Base.

To contact the NSW DoE EBS decommission team, email ebsDecommission@det.nsw.edu.au

Interested in seeing more?

See how Compass helps your school at every level, watch our 5-minute demo on demand.

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